ESSO - Indian National Centre for Ocean Information Services

(An Autonomous Body under the Ministry of Earth Sciences, Govt. of India)

Annual Meetings of
Indian Ocean Global Ocean Observing System (IOGOOS) - XVI
Integrated meetings of IOGOOS XVI annual meeting and
its allied program meetings at National Centre for Polar and Ocean Research (NCPOR),Vasco-da-Gama,
Goa, India during 22-26 March, 2020

 Integrated meetings of IOGOOS XVI annual meeting and its allied program meetings Information Booklet

1.Overview

The Integrated annual meetings of IOGOOS and its allied programs (Indian Ocean Regional Panel (IORP), Sustained Indian Ocean Biogeochemistry and Ecosystem Research (SIBER), IndOOS Resource Forum (IRF), International Indian Ocean Expedition-2 (IIOE-2) Steering Group) meetings and IOCINDIO annual meeting will take place during March 22-26, 2020, following the International Indian Ocean Science Conference, Goa (IIOSC-2020) (https://iiosc2020.incois.gov.in/). These integrated meetings aims to review the progress and scientific knowledge gained due to concerted efforts of these regional bodies and to plan and discuss about the action plans to address the issues leading to UN Decade of Ocean Science for Sustainable Development (2021-2030).


2.HOSTS

National Centre for Polar and Ocean Research (NCPOR), Vasco-da-Gama, Goa, India

a) Dr. M. Ravichandran, Director, NCPOR
Email: mravi@ncaor.gov.in
Phone: +91 8322520876/2525511
b) Dr. N. Anil Kumar
Email: anil@ncaor.gov.in; anilncaor@gmail.com
Phone: +91 94238 89350; +91 832 2525513

UNESCO Intergovernmental Oceanographic Commission Perth Programme Office (IOC PPO), Perth, Western Australia, Australia

a) Dr Nick D'Adamo, Head IOC PPO,
Email: nick.dadamo@bom.gov.au
Phone: +61 409680247; +61 8 92262899

IIOE-2 JPO India, INCOIS Hyderabad

b) Dr. Satya Prakash
Email: satyap@incois.gov.in; satya29prakash@gmail.com
Phone: +91 9492856218; +91 40 23886093

3.SIDE MEETING SPONSORS


On behalf of all groups meeting following the IIOSC 2020, the organizing committee would like to acknowledge the National Centre for Polar and Ocean Research, Ministry of Earth Sciences, Government of India and UNESCO IOC PPO as major sponsors and supporters of the Integrated meetings of IOGOOS XVI annual meeting and its allied program meetings.

We also wish to acknowledge IOC Sub-commission of officers for their technical and financial support in organize the Integrated meetings of IOGOOS XVI annual meeting and its allied program meetings.

4. MEETINGS OVERVIEW

See Attachment 1 for the meetings schedule. In summary, the integrated set of meetings comprises:

  • 4th meeting of the Second International Indian Ocean Expedition (IIOE-2) Steering Committee;
  • 16th annual meeting of the Indian Ocean Global Ocean Observing System Regional Alliance (IOGOOS);
  • 16th annual meeting of the CLIVAR/IOC-GOOS Indian Ocean Region Panel (IORP);
  • 10th annual meeting of Sustained Indian Ocean Biogeochemistry and Ecosystem Research (SIBER) of IMBER/IOGOOS;
  • 10 th annual meeting of the Indian Ocean Observing System (IndOOS) Resource Forum (IRF) of IOGOOS;
  • IOC Regional Committee for the Central Indian Ocean (IOCINDIO);
  • 5.MEETINGS VENUE

    Main Venue: Bogmallo Beach Resort, Bogmalo Rd, Bogmalo, South Goa, India. Conference Rooms: Meteora Hall, Coral 1 and Coral 2. The Bogmallo Beach Resort is very close to Vasco da Gama and the Goa International Airport.

    Please Note:

    The Integrated meetings of IOGOOS XVI annual meeting and its allied program meetings are to be held at a different location in Goa (Bogmalo, South Goa) to the IIOSC 2020 (which will be held at the National Institute of Oceanography, Dona Paula, Goa)

    See Attachment 2 for a map of the Bogmallo Resort, Bogmalo, South Goa

    6.AIR TRAVEL AND TRANSPORT

    Goa International Airport (or Dabolim Airport), is served directly by domestic flights and a handful of international flights. Generally, you'll have to fly into a major city such as Mumbai or Delhi and change to a domestic flight with airlines such as Jet Airways, Air India, Spice Jet or IndiGo. The airport arrivals hall is equipped with currency exchange, ATMs and a prepaid taxi counter.

    7.TRANSFERS

    The Bogmallo Beach Resort is a 10-minute drive from the airport. If coming direct from the Goa International Airport to Bogmallo Beach Resort, the special group booking rate includes Airport Transfers (see Section 9).
    For participants attending the IIOSC 2020 in Dona Paula, Goa from 16-20 March a shuttle bus will be arranged for Saturday 21 March at X location(s) at X time(s) to collect participants and transport them to and transferring to the Bogmallo Beach Resort [TBC]. Alternatively, delegates can organise their own transport to the Resort.

    8. VISAS

    Almost everyone (except citizens of Nepal and Bhutan) needs a visa before arriving in India. Your passport should be valid for at least six months beyond your intended stay and have 2 blank pages.
    Citizens from most countries are able to apply online for a 60-day double entry e-Visa or Electronic Travel Authority for arrival at Goa, Delhi, Mumbai and numerous other Indian airports.
    Participants are kindly advised to check their visa requirements as soon as possible to allow adequate time for approval processes.

    9. ACCOMMODATION

    Accommodation bookings are the responsibility of participants. Participants are kindly advised to make their hotel and flight bookings as soon as possible. The following accommodation notes are for your reference and guidance. Please note that they may be subject to change at the time of booking. Hotel: Bogmallo Beach Resort, Bogmalo Rd, Bogmalo, South Goa, India
    Phone: +91 0832 6729100 Reservations: +91 0832 6729142 / 3
    Website: https://www.bogmallobeachresort.com


    Special Group Rates:

  • Single sea facing room: Rs. 6400 plus GST per room per night on AP (~$89 USD).
  • Double sea facing room: Rs. 7400 plus GST per room per night on AP (~$104 USD).

  • Note:

  • Check-in time is 2pm, Check-out time is 12pm.
  • The room rates include a buffet Breakfast, buffet Lunch and buffet Dinner as per hotel standard buffet layout.
  • Please complete the Bogmallo Beach Resort Booking Form and return to the resort directly (Attachment 3).

  • 10.INVITATION LETTERS

    For those participants requiring an invitation letter to facilitate attendance at the Integrated meetings of IOGOOS XVI annual meeting and its allied program meetings please contact IOGOOS Secretary Mr.Nagaraja Kumar (raja@incois.gov.in) and they will be pleased to provide you with a letter. We recommend that you contact IOGOOS Secretary Mr.Nagaraja Kumar (raja@incois.gov.in) as soon as possible to allow sufficient time for the invitation letters to be drafted.

    11.MEETING PARTICIPATION ADVICE (see full meeting schedule at Attachment 1)

  • For the Integrated meetings of IOGOOS XVI annual meeting and its allied program meetings (IIOE-2, IOCINDIO, IndOOS, IRF, IORP, SIBER & IOGOOS), please note that non-affiliates (i.e. non-members) of those groups may be accepted into some of the meetings - as observers. This is in order to promote opportunistic collegiate interaction, relationship building and identification of synergies and opportunities for collaborations between the international groups that are meeting and local/regional stakeholders that may be present during the week.
  • However, please also note that some of the meetings will be closed and will only involve group 'members' - this is due to the nature of discussions to take place, being either of a business or private nature.
  • To enquire about possible attendance at individual meetings please refer (by email) any requests for attendance as an observer to the 'principal contact persons' listed in the table below for the respective meetings in question.

  • Date (2020)

    Meeting/Event

    Principal contact person for general information on the meeting/event of the day

    Tue 23 Mar

    IIOE-2 SC4

    Nick D'Adamo
    nick.dadamo@bom.gov.au

    IIOE-2 SC4

    Tue 23 Mar

    IIOE-2 SC4

    Nick D'Adamo
    nick.dadamo@bom.gov.au

    IIOE-2 SC4

    Tue 24Mar

    IORP-16

    Jing Li
    jing.li@clivar.org

    Roxy Koll
    roxy.koll@noaa.gov

    Lisa Beal
    lbeal@rsmas.miami.edu

    SIBER-10

    Greg Cowie
    Dr.Greg.Cowie@ed.ac.uk

    Raleigh Hood
    rhood@umces.edu

    Wed 25 Mar

    IRF-10

    Sidney Thurston
    sidney.thurston@noaa.gov

    Nick D'Adamo
    nick.dadamo@bom.gov.au

    IOCINDIO

    M A Atmanand (Atma)
    atma@niot.res.in

    Justin Ahanhanzo
    (IOCINDIO Secretariat)
    J.Ahanhanzo@unesco.org

    Thu 26 Mar

    IOGOOS-16

    Satheesh Shenoi
    shenoi@incois.gov.in

    Nagaraja Kumar M
    raja@incois.gov.in

    Contingency slots

    13.AGENDAS

    Detailed agendas for all meetings are being prepared by the respective co-chairs/secretariats. Please visit the IOGOOS Web site at to [https://incois.gov.in/iogoos/iogoosXVI.jsp] to directly access available agendas. If you have any questions about the agendas, please direct them to the appropriate co-chairs/secretariats (see the names and emails of those personnel in the table of Section 9, above) in the first instance or if necessary to Nick D'Adamo at  nick.dadamo@bom.gov.au.

    • IIOE-2 Steering Committee Meeting : will be updated shortly
    • IOCINDIO-8 : will be updated shortly
    • IndOOS Review Workshop : will be updated shortly
    • IRF-10 : will be updated shortly
    • IORP-16 : will be updated shortly
    • SIBER-10 : will be updated shortly
    • IOGOOS-16 :

    14.INTERNET & POWER

    Wifi Internet will be available at the Bogmallo Beach Resort.

    In India the standard voltage is 230V and the standard frequency is 50 Hz. Conference participants (e.g. from Japan, USA and Canada, which use 100/120V 50/60Hz) may need to consider the need for a voltage converter. The power plugs and sockets are of type C, D and M.

    • Type C: also known as the standard "Euro" plug. This socket also works with plug E and plug F.
    • Type D: mainly used in India, Sri Lanka, Nepal, and some African countries. This socket only works with plug D.
    • Type M: looks like plug D, but with larger pins. This socket only works with plug M.

    • Note:

    • Participants are recommended to bring appropriate Power Adapters to enable use of wall sockets.
    • Meeting co-chairs/secretariats will be advised of the AV facilities at the venue. Please be mindful of the need to bring the appropriate adaptors to ensure you can connect your laptops to enable you to run your meeting sessions.
    • Kindly keep phones on silent during sessions.
    • Please note that power outlets are limited within the meeting rooms. It is recommended that you come with your laptop and other electronic devices charged. Thank you.

    15.CATERING

    For each day of meetings, registered participants will be provided with morning tea and afternoon tea, and a buffet breakfast, lunch and dinner as included in the hotel room rates. Vegetarian and vegan options will be provided[TBC]. Please complete the online registration to identify your dietary requirements[TBC].